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nstructions

As part of the annual review conducted by the safety and compliance department at your company, several situations were identified as potentially non-compliant.

Here are some lab policy breaches that have occurred in a research lab:

  • taking the backup supply of a critical reagent without reporting to supply personnel
  • taking a careless approach to using radioactivity (or hazardous materials, including infectious materials)
  • improperly disposing of hazardous materials (e.g., dumping ethidium bromide solutions in sink)
  • wearing personal protective gloves, scrubs, or lab coat in the eating areas or bathrooms
  • using common equipment without adhering to sign-up procedures and not cleaning equipment or area when complete

These are just a few examples of behaviors that can result in lab conflicts. As an example of a possible resolution, when backup supplies of reagents are disappearing, it may become necessary to institute a system in which lab members do not have access to backup supplies, but have to tell a lab manager when they are running low on a reagent so that the lab manager can dispense from the backup and reorder.

Discussion with: (student supplies information)
Date: (student supplies information)
Topic/Issue to discuss: Lab safety Policy Breech (student describes information)

Items to keep in mind during the discussion:
Be specific and sincere in the discussion and not accusatory.
Show empathy and understanding when describing the facts.
Keep all members of the discussion involved and maintain two-way communication sharing ideas and questions.
Share feelings regarding the situation and insights in order to build trust among team members.
Specify the level of support you will provide during the situation’s resolution to promote a safe working environment and build team support.

My Approach:

What are my objectives for this discussion?
(student supplies information)

How will I know that these objectives are accomplished?
(student supplies information)

What are the needs of the person or team in the situation does the leader need to consider? (student supplies information)

Discussion Outline:
Opening.
Describe the purpose of the discussion. (student supplies information)
Identify the importance of the lab safety breech. (student supplies information)
Outline procedure of the discussion (student supplies information)
Who is in attendance?
Who is leading the discussion?
How will questions be handled? (throughout, or at the end of each section)

2. Clarification.
Describe the situation as was provided to you, the discussion leader.
(student supplies information)
Describe how each individual’s concerns will be addressed.
(student supplies information)
Describe how will each member will be given time to discuss their point of view of the situation. (student supplies information)

3. Development.
The goal is to develop ideas to resolve the safety breech or conflict.
How would each person’s point of view be addressed?
(student supplies information)
What resources would be needed to support the ideas to ensure compliance?
(student supplies information)

4. Agreement.
Describe specific actions needed by each person to resolve safety breech situation.
(student supplies information)
Describe an alternative plans (contingency plans) if the first planned actions do not work.
(student supplies information)
Describe how progress will be tracked and recorded.
(student supplies information)

5. Closing.
Summarize or highlight important features of the plan.
(student supplies information)
How would you record the confirmation and commitment of team members to the plan?
(student supplies information)

Risk Management Evaluation

Instructions

As part of the annual review conducted by the safety and compliance department at your company, several situations were identified as potentially non-compliant.

Here are some lab policy breaches that have occurred in a research lab:

· taking the backup supply of a critical reagent without reporting to supply personnel

· taking a careless approach to using radioactivity (or hazardous materials, including infectious materials)

· improperly disposing of hazardous materials (e.g., dumping ethidium bromide solutions in sink)

· wearing personal protective gloves, scrubs, or lab coat in the eating areas or bathrooms

· using common equipment without adhering to sign-up procedures and not cleaning equipment or area when complete

These are just a few examples of behaviors that can result in lab conflicts. As an example of a possible resolution, when backup supplies of reagents are disappearing, it may become necessary to institute a system in which lab members do not have access to backup supplies, but have to tell a lab manager when they are running low on a reagent so that the lab manager can dispense from the backup and reorder.

This assignment has two deliverables: Safety and Compliance Paper and Discussion Planner

 A brief description (and history) of this assignment. We used to have students write a memo describing a lab conflict and propose a resolution to the conflict. It was decided this may not reflect how conflicts are resolved in a team environment and looked at how business management would approach it. This is where the Discussion Planner was added. A memo is a type of one-way communication. A lab meeting with discussion is a two-way (or more, depending on number of team members involved). The Discussion Planner is set to provide guidance during the meeting, much like an agenda would provide an outline for a meeting. The creating team for this project tried to keep it straight forward and indicate where you are to provide information (a series of questions).

So, why the two parts to the assignment? Part A–a short paper for you to describe how the lab safety non-compliant behavior or situation (policy breech) is harmful or of concern to the safety of the workplace. Part B–Discussion Planner-how the non-compliant situation would be discussed at a meeting.

Safety and Compliance Paper

You will prepare a Short Paper (A) and complete the Discussion Planner (B) document in response to a breach of lab policy regarding safety. Example breaches are provided or you may select your scenario based on readings or from experience.

Post in your completed Paper and Discussion Planner in the corresponding assignment folder by the due date.

Part A: In a 2-3 page double-spaced paper:

· Select one of the situations listed above for lab policy breeches.

· Identify the relevant areas of safety and the appropriate regulatory agencies that would apply to the working environment.

· Identify the ways in which this lab does not comply with sound laboratory practices and safety regulations, and what steps would be necessary to bring the lab into compliance.

· Describe your strategy to communicate with all laboratory personnel about any instances of noncompliance and the multi-pronged approach you will take to minimize the recurrence of such noncompliance

·

Part B: Discussion Planner about Non-compliant Behavior

Now that you have examined the safety regulations, you have working knowledge of the importance of compliance in the workplace. Use the background information from Part (A) to help you to complete the Discussion Planner form (see attachment) for the non-compliant behavior that was demonstrated by laboratory personnel.

 Submit the completed Discussion Planner in your assignment folder by the due date.

Your grade will be based upon:

Throughout the assignment proper use of grammar, spelling, punctuation, sentence and paragraph construction (10%),

Part A Written Paper (40% of grade on assignment)

· Identification and explanation of chosen (10%);

· Explanation of lab compliance in the safety violation situation (10%);

· Identification and explanation of agencies or regulatory organizations concerned for the lab (10%);

· Clear description of an effective and appropriate communication strategy (10%) 

Part B Discussion Planner (50% of grade on assignment)

· Completed Discussion Planner form (5%);

· Describe the purpose and importance in the discussion planner Approach (10%),

· Provide clarification on the issues and concerns (10%),

· Develop ideas for discussion and identify resources needed (10%),

· Develop specific measurable actions and contingency plans (10%), and

· Summarized the decisions outlined in the Discussion Planner (5%)

Due Date

Risk Management Evaluation

Top of Form

Bottom of Form

Discussion with: (student supplies information)
Date: (student supplies information)
Topic/Issue to discuss: Lab safety Policy Breech (student describes information)

Items to keep in mind during the discussion:
• Be specific and sincere in the discussion and not accusatory.
• Show empathy and understanding when describing the facts.
• Keep all members of the discussion involved and maintain two-way communication sharing

ideas and questions.
• Share feelings regarding the situation and insights in order to build trust among team

members.
• Specify the level of support you will provide during the situation’s resolution to promote a safe

working environment and build team support.

My Approach:

What are my objectives for this discussion?
(student supplies information)

How will I know that these objectives are accomplished?
(student supplies information)

What are the needs of the person or team in the situation does the leader need to
consider? (student supplies information)

Discussion Outline:
1. Opening.

Describe the purpose of the discussion. (student supplies information)
Identify the importance of the lab safety breech. (student supplies information)
Outline procedure of the discussion (student supplies information)

Who is in attendance?
Who is leading the discussion?
How will questions be handled? (throughout, or at the end of each section)

2. Clarification.
Describe the situation as was provided to you, the discussion leader.

(student supplies information)
Describe how each individual’s concerns will be addressed.

(student supplies information)
Describe how will each member will be given time to discuss their point of view of

the situation. (student supplies information)

3. Development.
The goal is to develop ideas to resolve the safety breech or conflict.
How would each person’s point of view be addressed?

(student supplies information)
What resources would be needed to support the ideas to ensure compliance?

(student supplies information)

4. Agreement.
Describe specific actions needed by each person to resolve safety breech

situation.
(student supplies information)

Describe an alternative plans (contingency plans) if the first planned actions do
not work.

(student supplies information)
Describe how progress will be tracked and recorded.

(student supplies information)

5. Closing.
Summarize or highlight important features of the plan.

(student supplies information)
How would you record the confirmation and commitment of team members to the

plan?
(student supplies information)